HR Coordinator

New York, NY
610/Human Resources
07-16-2019
New York, NY
Depends on Experience 
Full Time
35

About The Conference Board

Founded in 1916, The Conference Board is the member-driven think tank that delivers trusted insights for what’s ahead. Our agenda is simple: to help leaders navigate the biggest issues facing business and better serve society. We believe in innovative approaches that make you think- and act- differently. And everything we do reflects the input of our members and their real-world challenges. 

We do this by delivering business insights. We connect senior executives across industries and geographies to share ideas, and our experts create fact-based research and consensus-driven policy statements to help leaders address their most important business issues.

Because we are independent, non-partisan, and non-profit our work is trusted. If you learned it at The Conference Board you can count on it.


The Conference Board invites all interested and qualified candidates to apply for employment opportunities. If you are an individual with a disability in need of assistance with our online application system and would like to request a reasonable accommodation,  please email us at Doreen Massaroni at Doreen.massaroni@tcb.org or call at 212-339-0237. Please indicate your full name, contact information and the specific accommodation needed.

 

 

Position Summary

The HR Coordinator is responsible for supporting the HR function by maintaining all HR data and providing related analytics, as well as various other critical tasks.  This role is the primary administrative person and will work closely with the HR SVP, Director, and Recruiter.

Responsibilities and Principal Activities

  • Benefits administration – primary point person for open enrollment, LTC, Life Insurance, Medical, Dental, Vision, and Pension. Handles claim resolution, change reporting, approving invoices for payment, retirement payments, open enrollment, FMLA, processes/letters, and communicating benefits information to employees.
  • Assists Director, Human Resources with day-to-day operations of the  department and provide strong customer service. Also assists with budgets, auditors and actuaries.
    • Cancel accounts of terminated employees and assist in the reconciliation of remaining balances. Process monthly invoices, credit card charges and everyday invoicing.
    • Prepare “comings/goings” notifications and notifies building security
    • Assist with employee education of TCB practices and programs, and is the liaison between vendor & TCB 
  • Employee Separations
    • Complete tasks within the termination checklist
    • Initiate Request for all terminations
    • Update status of terminated employees in various payroll/benefit systems
  • Maintains a monthly dashboard of metrics and conducts analyses as needed for the business, such as separations, turnover, headcount, diversity, etc.
  • Responsible for the quality and maintenance of all employee data. Including EEO/VETS and AAP.
  • Responsible for the office Wellness activities coordination and assist in TCB events such as company summer outing and holiday party
  • Prepares R&R certificates and keeps track of all thank you notes, Passion for Excellence, Excellence in Action and CEO awardOther duties as assigned.

Daily job duties and responsibilities of human resources coordinators  also include

  • Facilitating human resources processes
  • Acting as a liaison between employees and insurance providers
  • Resolving benefits-related  issues
  • Ensuring the effective utilization of plans related to HR programs and services
  • Administering health and welfare plans, including enrollments, changes, and terminations
  • Answering employee requests and questions
  • Answering retirees and terminated employees’ requests and questions
  • Reconciling benefits statements
  • Conducting audits of payroll, benefits, and other HR programs, and recommending corrective actions
  • Assisting with the performance review and termination processes
  • Assisting with the recruitment and new employee hiring processes
  • Assisting with onboarding of new hires - which includes working with the hiring manager to create the first day schedule, as well as oversee the first week onboarding program
  • Assisting with yearly increases and bonuses
  • Coordinates all wellness events – at least two a year

Knowledge and Skills

  • High school diploma required, some college preferred
  • 3+ years of administrative experience, preferably within Human Resources/Benefits
  • Impeccable attention to detail and demonstrated knowledge of the organization and operations of administrative programs
  • Excellent organizational, interpersonal, and communication skills and ability to deal effectively with a variety of people and situations
  • Ability to exercise poise, tactfulness, diplomacy, and handle sensitive and confidential situations
  • Strong technical MS Office proficiency, including Word, Excel, PowerPoint, and Visio
  • A positive, can-do attitude, mature-minded
  • Ability to anticipate needs, work autonomously, and possesses a strong work ethic
  • Working knowledge of ADP, and E-verify

Working Conditions

  • Multiple accountability for large projects; multiple priorities and deadlines
  • Pressure from staff for immediate service
  • Confidential issues and data