Meetings & Events Associate

New York, NY
950/Councils
05-15-2019
New York, NY
50,000.00 
Full Time
35

About The Conference Board

Founded in 1916, The Conference Board is the member-driven think tank that delivers trusted insights for what’s ahead. Our agenda is simple: to help leaders navigate the biggest issues facing business and better serve society. We believe in innovative approaches that make you think- and act- differently. And everything we do reflects the input of our members and their real-world challenges. 

We do this by delivering business insights. We connect senior executives across industries and geographies to share ideas, and our experts create fact-based research and consensus-driven policy statements to help leaders address their most important business issues.

Because we are independent, non-partisan, and non-profit our work is trusted. If you learned it at The Conference Board you can count on it.


The Conference Board invites all interested and qualified candidates to apply for employment opportunities. If you are an individual with a disability in need of assistance with our online application system and would like to request a reasonable accommodation,  please email us at Doreen Massaroni at Doreen.massaroni@tcb.org or call at 212-339-0237. Please indicate your full name, contact information and the specific accommodation needed.

 

 

The Meetings & Events Associate position is responsible for supporting The Conference Board’s many Councils and Executive Programs by coordinating logistics for assigned meetings. Activities will range from managing calls with individual Council staff and host executives to sourcing solutions and supporting the Council through the experience. The Associate has tremendous impact on our member’s experience and is a critical member of the team.

 

Reporting Relationships

Reports to Senior Manager, Executive Programs and supports the council team by handling matters relating to logistics.

 

Principal Direct Activities

 

  • Assist Council network development by providing logistical services for approximately 325+ meetings annually, including:
    • Scheduling and leading logistics planning calls
    • Submitting MRFs
    • Securing hotels
    • Managing room blocks
    • Securing restaurants
    • Securing group transportation
    • Vendor final check-in
    • Transition details to MEP

 

  • Work with vendors to ensure the most efficient and effective use of The Conference Board’s resources
    • Collaborate with logistics manager to negotiate pricing with vendors to achieve the most favorable terms for The Conference Board.
    • Contribute data to preferred vendor database of restaurants and transportation companies in major cities frequented/host location sites.
    • Maximize the use of the preferred vendors.
    • Process meeting-related invoices from consultants and BEOs from hotels

 

  • Perform other related duties as required.

 

Desired Qualifications and Requirements

 

  • College degree with 1-2 years of work experience
  • Superior organizational skills and attention to detail a must
  • Strong time management skills and the ability to prioritize projects
  • Positive attitude, strong work ethic, and team player mentality
  • Able to work and think independently
  • Customer focused with excellent written and verbal interpersonal skills
  • Working knowledge of MS Office