Position Summary: 

Our customers – speakers, attendees, and sponsors - are leading executives from the largest companies in the United States. Speaker Coordinators are responsible for helping deliver a high-quality experience for them at each meeting.

The Conference Board holds virtual and in person events.  The Speaker Coordinator will work on each meeting format, which includes:

1. Meetings held at a hotel or other public venue

2. Meetings held at TCB offices

3. Meetings held virtually, using remote technology

4. Hybrid meetings that combine remote and in-person attendance

For all events, Speaker Coordinators are the liaison between meeting speakers and The Conference Board. They will support and guide Program Directors, speakers, sponsors, and attendees through the event lifecycle. 

Responsibilities:

• Serves as key point of contact for all in person and virtual conference speakers.

• Collaborates with and supports virtual conference production team throughout the event lifecycle.

• Collaborates with and supports conference meeting planning throughout event lifecycle.

Speaker Coordination

• Initiates correspondence with speakers upon execution of agreement and supports them through program development, before and during the event, and post event.

• Communicates and manages speaker program and logistics and requirements for virtual and in-person conferences.

• Works closely with Programming and Conference logistics teams, tracking the A/V needs and various details of speaker presentations (materials, polling, video, etc.).

• Serves as live day speaker point of contact for in-person and virtual conferences ensuring all speakers are prepared.  Introduces speakers to the designated AV tech, ensures AV techs have speaker presentation(s) and/or video(s), and monitors rehearsal and live presentation to ensure all AV is properly working and speakers have the support needed for a successful presentation.

• Participates in logistics and pre-show production meetings, providing up to date information on speaker materials and requirements.

• Becomes proficient on and uses the various virtual meeting platforms utilized by The Conference Board, which include, but are not limited to Zoom and ON24.

• Supports the Meeting Planner and On-Site team as needed.

• Performs other duties as assigned by others in Executive Programs including the Chief Executive Programs Officer, and Senior Director, Operations.

Qualifications:

• Highly organized and detail oriented.

• Advanced multi-tasking abilities.  Ability to work on multiple projects in varying stages of development and with minimal supervision.

• Superior prioritizing and time management skills, and the ability to meet deadlines consistently.

• Excellent written and verbal interpersonal skills.

• Technologically savvy.

• Ability to work with Senior level executives.

• Customer focused, with passion for client relations and hospitality.

• Positive attitude, strong work ethic, and team player mentality.

• Ability to work calmly and effectively in stressful situations.

• 1-2 years office work experience.

• Knowledge of events planning and industry a plus.

• Knowledge of event technology and video editing software a plus.

• Bachelors degree a plus.