Meetings Associate

New York, NY
New York, NY
Full Time

About The Conference Board

Founded in 1916, The Conference Board is the member-driven think tank that delivers trusted insights for what’s ahead. Our agenda is simple: to help leaders navigate the biggest issues facing business and better serve society. We believe in innovative approaches that make you think- and act- differently. And everything we do reflects the input of our members and their real-world challenges. 

We do this by delivering business insights. We connect senior executives across industries and geographies to share ideas, and our experts create fact-based research and consensus-driven policy statements to help leaders address their most important business issues.

Because we are independent, non-partisan, and non-profit our work is trusted. If you learned it at The Conference Board you can count on it.

What it’s like to work here:

While it’s serious work to operate a global business think tank, it’s also fulfilling — and fun! Our people enjoy what they do and know their ideas matter. 

We encourage everyone to take personal ownership for outcomes: we collaborate, share a purpose and commit to each other and to our Members. It’s all about doing our very best - which means we succeed as our Members succeed - together we improve society.

The Conference Board invites all interested and qualified candidates to apply for employment opportunities. If you are an individual with a disability in need of assistance with our online application system and would like to request a reasonable accommodation,  please email Sarah Baylis at or call at 212-339-0347. Please indicate your full name, contact information and the specific accommodation needed.

Position Summary: 

As a Meetings Associate, you'll support in-person and virtual events to ensure flawless execution and a great experience for attendees, sponsors, speakers and our team.


  • Work with the Meeting Planners and Speaker Coordinators to provide general administrative support for meeting execution.
    • Upload speaker bios and headshots to website or portal
    • Produce materials needed for meetings:  name badges, roundtable discussion group tents, etc.
    • Assemble and distribute materials for attendees (e.g., event information, bags, etc.)
    • Draft digital event evaluations for both in-person and virtual conferences and share with conference marketing, programming, logistics, and production teams
  • During in-person events, set up and manage the registration desk, greet attendees, speakers, and guests, respond to attendee and temporary staff questions, ensure the space is neat and presentable.  Take other direction from meeting planner
  • Assist with restaurant and activity research for events
  • Provide meeting related information for the Conference App as requested by the Digital Operations staff
  • Support virtual Conferences by providing back-up to Producer and Associate Producer during the event
  • Provide post-event support that includes but is not limited to reconciling on-site registration information with Sponsorship, Customer Service and Marketing/CEU Department, pulling evaluation data and preparing reports
  • Perform duties as assigned by others in Executive Programs including the Chief Executive Programs Officer, Senior Director, Councils, Senior Director, Sourcing, Contracting & Reporting, and Director, Operations


  • Customer focused, with passion for client relations and service
  • Highly organized and detail oriented
  • Technologically savvy
  • Ability to work with senior level executives
  • Excellent communication and interpersonal skills
  • A collaborative team member who addresses challenges diplomatically, constructively and with respect
  • Positive attitude, strong work ethic, and team player mentality
  • Advanced multi-tasking abilities.  Ability to work on multiple projects in varying stages of development and with minimal supervision
  • Superior prioritizing and time management skills, and the ability to meet deadlines consistently
  • Excellent written and verbal interpersonal skills
  • Ability to work calmly and effectively in stressful situations
  • 1-2 years office work experience
  • Knowledge of event technology a plus
  • Bachelor's or Associate's degree a plus