Accounts Payable Associate

New York, NY
870/Finance
07-24-2021
New York, NY
Depends on Experience  Annual

About The Conference Board

Founded in 1916, The Conference Board is the member-driven think tank that delivers trusted insights for what’s ahead. Our agenda is simple: to help leaders navigate the biggest issues facing business and better serve society. We believe in innovative approaches that make you think- and act- differently. And everything we do reflects the input of our members and their real-world challenges. 

We do this by delivering business insights. We connect senior executives across industries and geographies to share ideas, and our experts create fact-based research and consensus-driven policy statements to help leaders address their most important business issues.

Because we are independent, non-partisan, and non-profit our work is trusted. If you learned it at The Conference Board you can count on it.


What it’s like to work here:

While it’s serious work to operate a global business think tank, it’s also fulfilling — and fun! Our people enjoy what they do and know their ideas matter. 

We encourage everyone to take personal ownership for outcomes: we collaborate, share a purpose and commit to each other and to our Members. It’s all about doing our very best - which means we succeed as our Members succeed - together we improve society.


The Conference Board invites all interested and qualified candidates to apply for employment opportunities. If you are an individual with a disability in need of assistance with our online application system and would like to request a reasonable accommodation,  please email Alana Trimmier at Alana.Trimmier@conference-board.org or call at 212-339-0324. Please indicate your full name, contact information and the specific accommodation needed.

 

Responsibilities:

The Accounts Payable Associate is responsible for all accounts' payable transactions, subject to overview by the Manager, Accounts Receivable/Accounts Payable.  A strong accounting background is required as this position is a critical component of the monthly closing process. Supervision is light. The work is governed by general direction and established procedures.

Essential Functions:

  • Reviews all invoices submitted in Concur for proper documentation then approves invoices for extraction to Accounts Payable system.
  • Processes check-run twice weekly and prepares manual check when necessary.
  • Maintains and updates the vendor listing as well as the Master Contractors' File.
  • Works with the supervisor during the month-end closing and processes monthly accruals and amortizations.  Works closely with various departments in gathering, organizing, and analyzing monthly accruals.
  • Monitors the daily bank transactions report generated by the Controller against any fraudulent charges in our bank accounts. Likewise, prepares the daily cash status for the Controller & Assistant Treasurer and helps monitor payment timing and cashflow control.
  • Enters wire and ACH payments.  Works with bank representative to handle problems or issues as they arise.
  • Reconciles the Miscellaneous Bank Account and Transfer Account to General Ledger monthly.
  • Answers queries within and outside of the Department as well as from clientele.
  • Serves as back-up for Accounts Receivable when necessary and Payroll.
  • Works with Controller to analyze and resolve monthly variances, as well as other projects as they arise.
  • Ad hoc financial analysis and reporting projects as required.
  • Prepares and updates payment schedule and sends to the Controller for approval.
  • Works closely with the Controller in providing support in working with the outside auditors during the various company audits.

Additional Responsibilities:

  • Reconciliations for Singapore and Hong Kong Bank accounts, American Express charges, cash advances, bill to other company, various accounts receivable, deposit account, receivable/postage, hotel deposits and outstanding checks.
  • Importing invoice extracts to Solomon and posting same.
  • Amortization processing.
  • American Express monthly statement report to process in Concur.
  • 1099 reporting and vendor mailing, also sending necessary forms to the IRS.
  • Annual filing for Certificate of Residency.

Knowledge and Skills:

  • Knowledge of Excel, Outlook, and MS Word.
  • Working knowledge of Microsoft Solomon software or similar accounting software.
  • Self-starter with proven ability to identify issues, problem solve, multi-task and meet deadlines.
  • Excellent interpersonal and time management skills
  • Strong communication skills are a necessity as this position interfaces with internal and external customers daily.

Education and Experience Requirements:

  • Bachelor's degree in Business or Accounting or equivalent years of experience.

Any internal candidate must first contact Alana Trimmier in Human Resources at alana.trimmier@conference-board.org.